Ethic Himalaya Treks & Expedition (P) Ltd is dedicated to providing exceptional services, ensuring an unforgettable journey for you. We are committed to honesty and diligence, striving to make your experience smooth and enjoyable. All services will be delivered as agreed upon during booking, following our policies and those set by the Tourism Authority. However, please be aware of the inherent risks involved, and you must take responsibility for your actions and participation. The adventure may entail extreme conditions, unpredictable weather, and itinerary changes beyond our control. Proper acclimatization to high altitudes is crucial. Our trips often take place in remote areas, where access to emergency services and medical facilities is limited. In case of serious injury requiring hospitalization, evacuation may take several days, affecting your recovery. While helicopters are commonly used for evacuation, they may not always be available due to weather conditions. We cannot be held responsible for any changes or cancellations due to factors such as government restrictions, natural disasters, political unrest, flight cancellations, delays, sickness, accidents, or vehicle breakdowns. Any additional costs incurred are the client's responsibility. Therefore, we strongly advise obtaining travel insurance covering cancellation, curtailment, personal liability, and loss of luggage and personal effects. Proof of travel insurance is required on the first day of your trip, and without it, participation will not be possible.

Certified by the Government of Nepal and proficient in English, our Trekking Guide from Ethic Himalaya is designated to accompany you from the moment of your arrival in Kathmandu until your departure. Entrusted with the pivotal role of ensuring the triumph of your expedition, he holds the authority to steer its course. We encourage you to actively engage with him by seeking clarification through inquiries and, most importantly, by adhering to his expert counsel.

• Sirdar (Sardar): The Sirdar is in charge of the whole team. Starting as a porter and moving up to roles like kitchen assistant or even cook, the team holds a deep respect for Sirdar's leadership.
• Assistant Guide or Sherpa: The Assistant Guide or Sherpa assists and guides clients, regardless of their ethnic background. Their numbers vary based on the group's size, with a ratio of 4:1 Assistant Guides to clients.
• Porters: In Nepal's mountainous terrain, the tradition of human porterage has endured over time. Some porters working with agencies request heavier loads for higher pay, exceeding 20 kg. We ensure extra payment for every kilogram beyond 20 kg. To avoid excessive strain, particularly loads over 25/30 kg, we kindly ask you to consider the weight of your belongings. We provide a 2:1 porter-to-client allocation.

You move on foot with a light backpack, containing your personal belongings necessary for the day (water bottle, camera, protective clothing...). The rest of the equipment is carried by the porters to the next accommodation. We ask everyone not to exceed 13 kg for the bag that will be carried by the porters. You will be able to leave your belongings at the hotel in Kathmandu and pick them up when you return from trekking.

NB: On your arrival at the hotel in Kathmandu, you will be provided with a suitable travel bag, in thick canvas. You will transfer your belongings there and can leave your bag or suitcase at the hotel. Although relatively waterproof, it is preferable to compartmentalize your belongings in plastic bags or waterproof sub-bags.

Nepal is a mountainous country, the tradition of human carrying dates back to the dawn of time, and still continues today. The porters earn little, but the income from this activity is still more lucrative than other manual tasks. Without trekkers, the mountain populations would live even more poorly, and the porters would lose their means of subsistence.

The standard load must not exceed 25 kg per male/female carrier (outside the scope of expeditions). At the request of male carriers, their load can be increased within the limit of a maximum ceiling of 45 kilos. For each kilo over 25 kg, the carrier is awarded additional compensation.

We ask you, moreover, to make an effort to limit the weight of your bag entrusted to the porters:

• At most 13 kg for a trek in a lodge or in a tent
• At most 16 kg (including 3 kg for technical equipment) for a trek with summit ascent.

In addition, Ethic Himalaya takes care to take out insurance for the porters. Specific equipment is allocated to them for passages of the collar in altitude (even if often the carriers refuse to put the shoes for lack of habit...).

We strictly prohibit our local teams from hiring porters under the age of 16. This instruction is not always well understood by the Nepalese themselves. Reporting, on your return, abuses observed on the spot is insufficient. As a responsible traveler, it is also your responsibility to help us enforce this right by reporting any breaches to your guide and demanding that this part of the contract be honored from the start of the trek.

In Nepal, the traditional national dish is "Dal Bhat," which is lentil rice, served with white rice, lentil soup (dal), and accompanied by spicy vegetables and meat. We offer food services, including breakfast, lunch, and dinner, with occasional tea breaks. The meals are intentionally simple to cater to your preferences and ensure satisfaction. Before leaving Kathmandu, consider bringing 'trail munchies' for extra snacks during your journey. Nepal has a diverse range of foods, and our goal is to provide an authentic culinary experience while considering local limitations. Your guide will work with the kitchen teams or local cooks to create menus that allow you to explore various dishes at different prices. We recommend trying Dal Bhat to savor the traditional Nepali flavor and make the most of your culinary journey.

• Breakfast: Begin your day with the customary "morning tea" complemented by Tibetan bread, toast, chapati, pancakes, and various egg preparations. Occasionally, muesli or porridge may be served.
• Lunch: Depending on the trail's progress, enjoy a cold (picnic-style) or hot meal. The main course includes options like stir-fried rice with vegetables, pasta, potatoes, curry, and assorted vegetables. Tea or coffee is also available.
• Afternoon Snack: Upon reaching your daily destination around 4-5 pm, a snack comprising cookies and tea awaits.
• Dinner: Served typically in the early evening (around 6:30 p.m. to 7 p.m.), dinner features a soup or starter, a warm dish (dal bhat, pasta, potatoes, vegetables, etc.), and a dessert. Tea or coffee accompanies the meal.
• Beverages: During each meal, two cups of tea or coffee per person are provided. Additional cups and other beverages are at your discretion. Drinking water during trekking days and extra meals is an additional cost.
• Special Circumstances: For particularly arduous treks or when crossing challenging passes, breakfasts may be streamlined due to early departures. In such cases, energy-rich supplements become crucial. You're encouraged to bring energy bars, dried fruits, nuts, or chocolate from your home country or obtain them in Kathmandu.
• Dietary Considerations: Should you have specific dietary preferences, restrictions, or allergies, please inform us during the trip booking process. Our field teams will strive to accommodate your needs, though certain local limitations might affect the range of alternative menus. For high-energy expenditure journeys, planning extra supplies (such as energy bars, dried fruits, and chocolates) is advisable to ensure adequate caloric intake.

During the trek, tea and coffee are provided with meals. Soft and alcoholic beverages, including mineral water, are not included and are the responsibility of the participants. You can refill your water containers at the lodges, but it's important to treat the water with purifying tablets to ensure it's safe to drink. To reduce plastic waste, avoid buying bottled water and opt for treated water available in the villages. This way, we can limit the issue of plastic bottles and promote responsible environmental practices during the trek.

Transportation within Kathmandu Valley is facilitated by private vehicles, tailored according to the group size. During trekking periods, we provide the services of Porters to carry your baggage for the day. It is important to note that one porter will be assigned to assist two members.

• Transfers: Airport pick up and drop by Private vehicle.
• Helicopter flights: Kathmandu to Lukla and Lukla to Kathmandu (flights subject to climatic and operational hazards).

We kindly request your attention to the mandatory use of seat belts in all vehicles utilized during the trip, both in the front and rear seats, where they are available and in accordance with the regulations enforced in the visited country. By participating in the trip, you agree to adhere to this safety requirement. Please be aware that Ethic Himalaya cannot be held responsible for any bodily injuries or material damages incurred if this safety provision is not complied with by you.

In Kathmandu, you will sleep in three-star hotels offering comfortable double rooms with good amenities at a reasonable price. These hotels provide basic facilities such as en-suite bathrooms, air conditioning or fans, TV, and Wi-Fi access. Additionally, they may have in-house restaurants serving a mix of local and international cuisine, along with possible amenities like rooftop terraces, business centers, or small fitness areas.

In the Everest region, luxury accommodations offer a high level of comfort and premium facilities amidst the stunning Himalayan landscapes. These lodges provide spacious and well-appointed rooms with modern amenities like en-suite bathrooms, hot showers, and heating systems. The dining experience is exceptional, offering a variety of delicious meals, and there are well-stocked bars for relaxation. In addition to comfortable lodging and dining, these accommodations often feature spa services, fitness centers, and lounges, providing a perfect balance of relaxation and adventure. With breathtaking views of the surrounding mountains, these luxury options are ideal for trekkers seeking an indulgent and unforgettable experience amidst the world's highest peaks.

Clients are required to inform the Company in writing about any medical conditions, physical challenges, or other mental and physical conditions that could affect their fitness to travel or any pre-existing medical conditions at the time of booking. Failure to notify the Company of such conditions, leading to cancellation, will result in the Client incurring 100% cancellation fees.

Trekking in Nepal involves long hours of walking daily, ranging from 3-10 hours and sometimes even up to 8-12 hours in high passes. To prepare for this physically demanding journey, Ethic Himalaya Treks recommends engaging in approximately 12 km of daily walking or jogging exercise for at least three months before embarking on the Nepal Trekking. This preparation is essential to endure the challenges of high-altitude conditions and remote areas for extended periods.

For a successful and enjoyable trekking experience in Nepal, participants must possess strong willpower, the ability to tolerate harsh conditions, a high level of fitness, and good health. Participants are responsible for their medical and evacuation expenses. It's vital to consult a doctor for necessary vaccinations and other medical requirements before the trip. Additionally, Ethic Himalaya reserves the right to request a medical certificate before confirming the booking for the trek. Being well-prepared physically and medically is crucial to ensure a safe and fulfilling journey through the beautiful landscapes of Nepal.

Travel insurance is a compulsory requirement for all travelers and must be obtained at the time of booking. The insurance should provide coverage for personal accident, death, medical expenses, and emergency repatriation, with a recommended minimum coverage of USD 200,000 for each category. It should also include accidents, injuries, illnesses, and related medical expenses, even for pre-existing conditions, as well as emergency repatriation, including helicopter rescue and air ambulance services if applicable. Personal liability coverage is also recommended. The Company also suggests coverage for trip cancellation, curtailment, loss of luggage, and personal effects. Travelers must carry proof of insurance and produce it if requested by the company employees or suppliers. Failure to provide proof of insurance upon request may result in the cancellation or suspension of participation in the trip or certain activities, even after the trip has commenced, without any right to a refund.

Ethic Himalaya Treks holds no liability for injuries, health conditions, emotional or other factors experienced by clients during the trip. Furthermore, our package cost does not encompass personal insurance coverage. Thus, we strongly recommend clients to procure comprehensive insurance packages, encompassing medical emergencies and helicopter evacuation.

Trekking equipment is vital for a successful trek. High-quality gear, including proper clothing like moisture-wicking layers, insulating jackets, and waterproof outerwear, ensures comfort and safety in varying weather conditions.

Clothing:
• Moisture-wicking base layers (tops and bottoms)
• Insulating layers (fleece or down jacket)
• Trekking pants and/or convertible pants
• Waterproof and windproof jacket and pants (shell)
• Thermal socks and regular socks
• Comfortable underwear
• Sturdy and waterproof trekking boots or hiking shoes
• Sandals or lightweight footwear for relaxing at lodges/camps
Headwear:
• Sun hat or cap with a wide brim
• Beanie or warm hat for cold weather
• Buff or neck gaiter for protecting against wind and dust
• Polarized sunglasses with UV protection
Handwear:
• Lightweight gloves (for lower altitudes)
• Warm and waterproof gloves or mittens (for higher altitudes)
Backpack and Daypack:
• Reliable trekking backpack (60-80 liters) for porters to carry
• Comfortable medium-sized daypack for your daily essentials
Sleeping Gear:
• High-quality sleeping bag suitable for the trek's temperature range
• Sleeping bag liner (optional for added warmth and hygiene)
Hydration and Water Purification:
• Water bottles or hydration bladder (2 liters capacity)
• Water purification tablets or a reliable water filter
• Trekking Poles (optional but helpful for stability and reducing strain)
Personal Items:
• Passport and necessary permits
• Sufficient cash and cards (local currency and some USD)
• Personal identification and travel insurance documents
• Trekking permits and TIMS (Trekker's Information Management System) card
• Camera with extra batteries/charger
• Portable power bank for charging electronic devices
• Personal toiletries (toilet paper, wet wipes, hand sanitizer)
• Sunscreen and lip balm with SPF
• Insect repellent
• Personal medications and a basic first-aid kit
Electronics:
• Headlamp or flashlight with extra batteries
• Mobile phone with a local SIM card (for communication and GPS)
• Portable charger for electronic devices
• Trekking Map and Guidebook (if applicable)
• Snacks and Energy Bars
• Emergency Whistle and Multi-tool

Being well-prepared with the right equipment allows adventurers to focus on embracing nature's beauty and conquering challenging trails with confidence. Always prioritize quality and reliability when selecting your trekking gear. Pack efficiently, and consider the weather conditions and altitude of your trek to ensure a safe and enjoyable experience. Prioritize comfort and safety to make the most of your trekking adventure.

Trekking members are required to submit passport copies and passport photographs for trekking permits before their arrival in Nepal. These documents can be sent to us either by mail or through a post box. Ensuring timely submission of these documents allows us to process the necessary trekking permits in advance, streamlining the trekking arrangements and ensuring a smooth start to the adventure once in Nepal.

If you encounter any issues or complaints during your tour, trekking, or expedition, it is essential to communicate them immediately to the hotelier and our company on the spot. Giving us the opportunity to address the problem promptly is crucial, as we cannot accept liability for any issues that are reported after you return home. If the matter cannot be resolved on the spot, you must inform us in writing within 30 days of completing your trip. Failing to follow this procedure may impact your rights to make a claim against us. Timely communication is vital to ensure that we can take appropriate actions and rectify any problems you may face during your journey.

All clients must possess a valid passport with a minimum of 6 months validity beyond the return date. Nepalese visas can be acquired either from the Nepalese Consulate in your home country or upon arrival at Kathmandu Airport. The visa fees are as follows:

• USD 30.00 or the equivalent in foreign currency for a 15-day Tourist Visa with Multiple Entries.
• USD 50.00 or equivalent for a 30-day Tourist Visa with Multiple Entries.
• USD 125.00 or equivalent for a 100-day Tourist Visa with Multiple Entries.

• Tourist visa extension is done for a minimum of 15 days with USD 45 and USD 3 per day for additional days.
• In the case of a delay of fewer than 150 days additional USD 5 per day a late fine.

For most nationalities, E-Visas are available through the Government website: https://nepaliport.immigration.gov.np/on-arrival/IO01

This will be validated with your doctor, taking into account the recommendations of remount doctors, responsible for your safety during the trip. It will contain:

• Treatment of altitude pulmonary edema (Nifedipine 20LP or Sildenafil50).
• Treatment of altitude cerebral edema (Betamethasone).
• Treatment of acute mountain sickness (Acetazolamide).
• Blood thinner (aspirin).
• Analgesic (Paracetamol).
• Powerful analgesic (Tramadol).
• Anti-diarrheal (Racecadotril).
• Anti-spasmodic (Phloroglucinol).
• Anti-emetic (Domperidone).
• Anti-acid for heartburn.
• Intestinal antibiotic (Metronidazole).
• Broad-spectrum antibiotic (Azithromycin).
• Anti-inflammatories (tablets and ointment).
• Antitussive (in tablets).
• Lozenges for colds and sore throats.
• Ophthalmic healing (Vitamin A Dulcis).
• Tick tweezers, splinter, and blister needle, tweezers, 2/3 safety pins.
• Disinfectant wipes, adhesive dressings (various sizes), double skin, 6 cm adhesive tape, Steri-strip.
• Anti allergic treatment and cream against itching.
• BIA fine and sunscreen.
• Purifying tablets for water.
• Appropriate antimalarial treatment, antiphrastic powder, and mosquito repellent.
• Your personal medications

If you are traveling with children, minors are subject to the same obligations as adults (visa, passport, etc.): see above.

• Formalities for leaving county territory

To leave the territory, all minors usually residing regardless of their nationality, if they are not accompanied by a holder of parental authority, must present the following three documents:

• Identity document: Identity card or passport according to the requirements of the country of destination.
• Authorization to leave the territory signed by one of the parents with parental authority.
• Photocopy of the signatory parent's identity document.

Well, there is no fixed rate for tipping in Nepal. When our field staff is picked up from the trek starting points, they will bid you goodbye on the last day of your trek completion day. Most staff will simply accept whatever you give and never count the money in front of you. Although your guide may be with you on the next day too, best to tip him along with others in the group. Most of the trekkers are still confused about the tipping amount. They fear either giving too little or too much. We have tried to put together a guideline about a reasonable amount of tipping suitable for most cases. The amount of tipping and the rates expected will also vary depending on the length of the trek and the challenges involved. To calculate the amounts generally applied, multiply the daily amount given to each position by the number of working days.

• English-speaking guide USD 3 to USD 5 per day/participant.
• Porter USD 2 per day /participant.
• Driver USD 1 to USD 2 per day/participant.

The tripping amount mentioned above is communally in the case of a group trip, not individually. If you are a solo traveler, the tipping amount can be slightly less by a few dollars per day.

Everest trekking region, which includes the famous Everest Base Camp trek, spans a wide range of altitudes, resulting in a diverse climate with distinct climatic zones. The climate in the Everest region can generally be classified into the following categories:

• Subtropical Climate (Lower Elevations): At altitudes below 1,000 meters (3,280 feet), a subtropical climate prevails. Mild winters and hot summers with temperatures ranging from 15°C to 25°C (59°F to 77°F). The monsoon season (June to August) brings heavy rainfall and lush green landscapes.
• Temperate Climate (Mid-Elevations): Between 1,000 meters to 2,500 meters (3,280 feet to 8,200 feet), a temperate climate zone awaits. Moderate temperatures with cooler summers (10°C to 20°C or 50°F to 68°F) and colder winters. Spring and autumn are ideal trekking seasons with clear skies.
• Subalpine Climate (High Elevations): From 2,500 meters to 4,000 meters (8,200 feet to 13,120 feet), the subalpine zone prevails. Temperatures decrease, and nights get chilly. Winters (December to February) are cold, often below freezing, and snow may be encountered.
• Alpine Climate (Upper Elevations): Above 4,000 meters (13,120 feet), the region enters the alpine zone. Extremely cold temperatures, especially in winter. Trekkers need proper gear for coping with harsh alpine conditions.

Weather can be unpredictable, so preparation and staying informed about forecasts are vital for a safe trek in the Everest region. Consulting experienced guides and trekking agencies can provide valuable insights for an awe-inspiring journey to Everest Base Camp and other routes.

The itineraries or programs mentioned may be subject to change without prior notice due to unforeseen circumstances beyond our control, such as weather hazards, landslides, political unrest, road blockages, avalanches, sudden sickness, and more. We are open to customizing the program based on clients' interests. In the event of trip cancellation due to unavoidable circumstances like war, natural disasters, political unrest, adverse climate, etc., Ethic Himalaya Treks & Expedition P. Ltd will be pleased to offer an alternative trip of similar standard. We will hold the reservation for your next trip, but not for longer than one year.

Before departure, if there is a major change in the itinerary affecting at least one day in five, we will inform you as soon as reasonably possible. You may choose between accepting the change, getting a refund of the money paid for the land portion of the trip only, or accepting an alternative tour offered.

After departure, we reserve the right to modify the itinerary due to local circumstances or events beyond our control. In such emergency situations, any additional costs incurred for necessary itinerary alterations will be borne by you. Please be aware that we are not responsible for any incidental expenses resulting from changes in the itinerary, such as visa fees, vaccinations, or non-refundable flight costs.

To secure your booking for Nepal Trips, a non-refundable deposit of USD 500 per person per trip is required. Once this deposit is received, your booking will be confirmed. In case your booking is made within 30 days of the departure date, the full amount is due at the time of booking. The remaining balance can be paid before or upon your arrival in Nepal prior to the trip's departure. The non-refundable deposit should be sent to the Company or its designated Agent. If the deposit amount differs from what is specified in this clause, the company will inform you during the booking process. You can make the booking deposit through bank transfer or by using a Credit Card (Visa or MasterCard). Detailed instructions for payment can be found on the provided booking form.

For trekking, tours, climbing, expeditions, or any other trips in Nepal, the final payment can be made upon your arrival in Nepal. Various payment methods are accepted, including bank transfer, travel checks, cash, or Credit Card (Visa or MasterCard). However, please note that there is a 4% surcharge applicable to all card payments, including deposits, final balances, trip extensions, and other miscellaneous purchases. So, if you choose to pay by card, keep in mind the additional surcharge.

We maintain the right to adjust pricing rates, as displayed on our marketing materials and website, under certain circumstances or when influenced by external factors beyond our control, such as fluctuations in exchange rates or government actions. It's important to note that domestic flight fares may also change due to increases in fuel prices. We make every effort to present current and accurate prices for our treks and tours.

Once you have paid the deposit, your trip is confirmed, and the remaining fees are due 90 days before the trip's start date. If you decide to cancel your participation, the following cancellation charges will apply:

• More than 45 days before departure: Deposit will be retained.
• Between 45 to 31 days before arrival: 30% of the total tour price.
• Between 30 to 14 days before arrival: 40% of the total tour price.
• Between 14 to 09 days before arrival: 70% of the total tour price.
• Between 08 to 02 days before arrival: 80% of the total tour price.
• Less than 48 hours before arrival: 90% of the total tour price.

We reserve the right to cancel a trip up to 56 days before departure, considering Clause 14. We may also cancel a trip prior to departure if it becomes unfeasible to operate the planned itinerary due to factors like terrorism, natural disasters, political instability, or other external events. If we cancel your trip, you have the option to transfer the amounts paid to an alternate departure date or receive a full refund. In cases where the cancellation results from external events beyond our reasonable control, refunds will be adjusted for any unrecoverable costs. Please note that we are not liable for any incidental expenses you may have incurred in relation to your booking, such as visas, vaccinations, travel insurance excess, or non-refundable flights. Different cancellation conditions may apply to specific trip styles, and your booking consultant will inform you of any variations if applicable.

If you intend to transfer from one trip to another or transfer your booking to a third party, you must inform us at least 30 days prior to the planned departure date. A fee of USD 200 per person per change will be applied, along with any additional charges imposed by hotels, ground operators, or airlines. If you notify us less than 45 days before the departure date, the cancellation refund policy will be applicable. Transfers to a third party are allowed only if the transferee meets all the requirements for the trip, and transfers to another departure are permissible within the current validity period.

Modifications to other arrangements associated with your trip will incur an administration fee of USD 200 per booking per change. This fee is in addition to any charges levied by hotels, ground operators, or airlines. No amendments can be made to your booking within 10 days of departure.

The price listed on our website covers a group size of 6 to 15 individuals for the Everest Base Camp Luxury Trek. Upon request, this trip can be arranged as a private experience, starting with a minimum of two participants. For group bookings involving 15 or more people, there's a substantial discount available, which includes the opportunity for one person to join the trip for free. We understand that many clients have questions about their preferred dates. However, our pricing is influenced by the following factors:

• Group Size: The cost of the trip varies based on the number of participants in the group.
• Accommodation Tier and Budget: The selection of hotel accommodations and the budget preferences of clients play a role in determining the overall cost.
• Customization: We're open to adjusting the trekking itinerary to suit your available time and specific requirements.
• Extra Services: If you wish to incorporate additional services, we can discuss and mutually agree upon adjustments to the price.
• Support Staff: The presence of Trekking Guides, Assistant Guides, and extra porters can impact the overall cost.

Feel free to reach out to us for further clarification or to tailor the trip to your preferences. We aim to provide a transparent and flexible pricing structure that aligns with your needs.